Finance
From timesheets to invoices — financial operations, automated.
Connect verified attendance to pay runs and client invoices automatically. Reduce billing disputes, eliminate payroll errors, and give your finance team hours back every week.
The Problem
Finance in security firms is complex. Guards work variable hours across multiple sites at different rates. Clients are invoiced based on contracted shifts plus extras. Reconciling timesheets, calculating pay, generating invoices, and tracking payments is a manual, error-prone process. Disputes over hours or rates erode margins and relationships.
The GuardianHub Solution
GuardianHub Finance connects operational data to financial workflows. Verified attendance flows into timesheets. Timesheets feed pay runs at guard-specific rates and client invoices at contract rates. Automated billing runs generate invoices from live shift data. Discrepancies are flagged before they become disputes.
Key Capabilities
Automated Pay Runs
Guard hours from verified attendance flow directly into pay calculations. Rates, overtime, and expenses applied automatically.
Client Invoicing
Generate invoices from completed shifts at contracted rates. Extras, expenses, and adjustments included automatically.
Payment Tracking
Track invoice payment status. Automated reminders for overdue payments. Reconciliation reports for finance teams.
Expense Management
Guards submit expenses with receipts through the app. Approval workflow, rate validation, and inclusion in pay runs.
Rate Card Management
Manage complex rate structures — different rates per site, per shift type, per guard. Changes apply automatically to future runs.
Financial Reporting
Revenue, payroll, margin, and profitability reports by site, client, and period. Export-ready for accountants.
How It Works
End of month. The finance manager opens GuardianHub Finance. All 2,400 shifts for the month have verified attendance records. The pay run is calculated — 85 guards, 2,400 shifts, 15 different pay rates. Exceptions are flagged: 3 shifts with disputed hours, 1 guard with unapproved overtime. The manager resolves the exceptions, approves the pay run, and exports to the payroll provider. Simultaneously, client invoices are generated from the same shift data — 26 invoices across 18 clients. Total finance processing time: 45 minutes.
Who Benefits
Finance Manager
Reduce month-end processing from days to hours. Verified data means fewer disputes and faster payment cycles.
Guard
Accurate, on-time pay based on verified attendance. No more arguing about hours worked.
Client
Transparent invoices backed by attendance data. Every charge is traceable to a verified shift.
Security & Privacy
Financial data including pay rates, bank details, and invoice information is protected with strict access controls. Only authorised finance staff can view and process financial data. Payment processing is handled through Stripe; GuardianHub does not store full payment card details.
Related Features
See Finance in action
Book a personalised demo and we will walk you through exactly how finance works for your operation.